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Events & Communications Director

Job Description

Events & Communications Director

Full Job Description

Reports to: Chief Advancement Officer

Direct Reports: Sr. Marketing Manager, PR & Digital Sr. Specialist

Date Available: Immediately

The Events & Communications Director is accountable for leading UPAF’s multi-channel donor communications and stewardship plan for key constituencies and creating and executing major fundraising events. The Director works collaboratively and cross-functionally with team members to deliver exceptional event experiences and to ensure alignment of UPAF’s internal and external communications.

Primary Accountabilities

  • Develop and lead year-round communications plan for key constituencies.
  • Manage creation and cadence of media / communications in partnership with key stakeholders.
  • Manage stewardship of donors and event participants through acknowledgements, personal touchpoints and recognition.
  • Develop, plan and execute annual fundraising events which includes managing a comprehensive timeline to meet key deadlines and optimizing fundraising revenue of $500,000+ for UPAF’s two largest events:
    • Ride for the Arts, UPAF’s largest annual Fundraising event
    • UPAF’s annual Golf Outing fundraising event
  • Develop and execute premiere experience for UPAF donor events.
  • Manages third-party vendors for the Ride for the Arts, negotiate contracts (e.g., venue, insurance), determine routes, secure permits and ensures safety for participants and volunteers.
  • Develops and manages sponsorship packages and deliverables of sponsor event benefits.
  • Collaborates with Development staff on identifying sponsorship opportunities.
  • Manages planning and execution of UPAF donor and affinity events.
  • Develops and manages event budgets and processes invoices in timely manner.
  • Leads fundraising event Steering Committees responsible for driving many aspects of the event.

Other Responsibilities:

  • Oversees recruitment of volunteers; Ride for the Arts, approx. 150 individuals; Golf Outing approx. 50 individuals on the day of the event.
  • Oversees coordination of entertainment, activities and food, beverage and in-kind partnerships for all events.
  • Oversees publicity schedule and social media activity.
  • Provides comprehensive analysis and review of all events; ensures optimal ROI and develops plans to achieve optimal revenue results.


  • Bachelor’s degree in Communications, Marketing, Public Relations or equivalent.
  • Minimum of 4-5 years of experience in event planning and marketing.
  • Exceptional organizational and project management skills.
  • Excellent written and verbal communications.
  • Strong team building skills with an ability to lead individuals in achieving a common goal.
  • Proficient in Microsoft Office Suite, Adobe InDesign and Canva.
  • Ability to simultaneously manage multiple priorities.
  • Analytical skills to determine metrics/targets and best practices.
  • Must have a valid driver’s license and reliable vehicle.
  • Nonprofit fundraising experience a plus.

Salary Range

Commensurate with experience with full benefits inclusive of health / dental / vision insurance, life and long-term disability insurance, savings retirement plan and generous paid time off.

Send resume and cover letter to resume@upaf.org

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