• Responsible for collection and organization of ideas geared toward planning of meetings including gift officer breakout sessions, Weekly Ramp Up, Top25, OMG Leadership Team, retreats, proposal pipeline review
• Responsible for agenda creation for meetings in partnership with managers and inclusion of organizational partners as directed
• Create notes and timely distribution for each meeting, focusing on completion of identified action items
• Help drive proposal pipeline development and maintenance and activities that support review and audit
• Partner with managers and fundraisers to identify efficient processes to review data and present it, include additional partners or teams as needed, and identify areas for improvement or change
• Act as liaison with internal partners to maintain process for pulling monthly data sets, sharing with leadership team and presenting in clear format with fundraisers
• Act as liaison with internal partners to maintain process for engagement with academic divisions including prospect pipeline review, communications regarding upcoming meetings and activities, and delivery of information to leadership team
• Coordinate with Prospect Management and Operations teams, frontline fundraisers, and staff assistants to ensure consistent application of Prospect Management Policy (PMP) and ad-hoc prospect-related projects
• Lead plan for periodic training of officers and staff assistants on PMP and its application in the Advance database
• Master current, and help develop new, reporting to manage all prospect activity and corresponding data
• Conceptualize and create presentation materials for managers
• Partner with Major Gifts leadership team, Prospect Management and Operations teams to help manage data and make decisions informed by the data
• Handle wide range of confidential materials, including a variety of correspondence and meeting materials
• Develop periodic training on SharePoint, Teams, and the Source and focus on ensuring all platforms are up to date and organized logically
• May perform other related job duties as required.

• Minimum of three years related administrative experience
• Experience using Microsoft Office software, especially PowerPoint and Excel
• Must occasionally work additional evening and weekend hours

• Two to three years related executive administrative and coordination experience preferred, including experience supporting senior/executive level staff
• Demonstrated commitment to organizational values including diversity, equity, inclusion and belonging
• Experience and proven success with project management
• Ability to multi-task, prioritize and work in a fast-paced environment with tight deadlines
• Excellent verbal and written communication skills, problem solving, organizational and analytical skills and ability to make decisions and anticipate needs
• Driven and self-sufficient individual with ability to proactively collect necessary tools and information to succeed in the role
• High level of discretion, confidentiality, and attention to detail
• Ability to view tasks through various lenses and switch easily from big picture to more detailed scope quickly
• Dedicated team player with strong customer service orientation
• High level of professionalism necessary, with the ability to work with individuals at all levels of the organization
• Creative, flexible, and innovative team player who brings energy and enthusiasm to the position
• Ability to work independently and as a member of teams and committees
• Knowledge of Advance database helpful but not necessary, excellent knowledge of Microsoft Office software

This position requires a 3 month orientation and review period.
Please include a cover letter with your application.

Why AA&D?
We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.

Harvard University Benefits: Information can be found at https://hr.harvard.edu/totalrewards.

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

Vaccine Requirements: The University requires all Harvard community members to be fully vaccinated against COVID-19 and it is strongly encouraged to stay up to date with COVID-19 vaccine boosters. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Alumni Affairs and Development, General Administration

USA - MA - Cambridge

403040 Coordinator II

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Alumni Affairs and Development

Full-time

055

55 - Hvd Union Cler & Tech Workers

Identity

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.