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Grants and Finance Specialist

World Resources Institute

Job Description

Grants and Finance Specialist

Full Job Description

This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

The NDC Partnership is a global coalition of countries and institutions collaborating to drive transformational climate action through sustainable development. In 2015, the world endorsed the Paris Agreement and the 2030 Agenda for Sustainable Development. Nations signal their commitments to the Paris Agreement through Nationally Determined Contributions (NDCs) - each country’s strategy to cut its own greenhouse gas emissions and build resilience against the negative effects of a changing climate. The Partnership advances the goals of the Paris Agreement by bringing together nearly 200 countries and institutions in new ways to accelerate NDC implementation and enhance ambition over time. The Partnership’s work through 120 partners supporting almost 80 countries produces many examples of impact, lessons learned and ideas for the future. The Partnership is governed by a Steering Committee, co-chaired by two country representatives

Job Highlight:

You will be responsible for overseeing the development, management, and reporting a portfolio of grants within the NDC Partnership. This will include supporting the Grants & Finance Manager in developing budgets for new proposals, tracking and updating current project budgets, monitoring expenditures, preparing financial reports and invoices for funders, contracts, and other ad-hoc administrative and operational tasks as needed. This role will oversee a portfolio of 2-4 grants estimating roughly $4M in spend through December 2025 with opportunity to grow and extend.

You will be supported by all workstreams of the NDC Partnership and WRI’s Grants and Contracts and Accounting teams.

You will report to the Grants & Finance Manager, NDC Partnership

What you will do:

Financial Planning and Reporting (40%)

  • Prepare annual budgets as well as budgets for new proposals and grants.
  • Monitor and manage a growing portfolio of 2-4 grants across multiple workstreams and in some cases international offices.
  • Review and track monthly expenses and staff labor hours, utilizing WRI’s budgeting and forecasting software.
  • Prepare detailed financial reports to funders as needed and ensure that progress reports are submitted in a timely manner.

Grant & Contract Management (40%)

  • Monitor program/project performance against grant requirements and deliverables and ensure compliance with donor policies
  • Support donor and grants management by keeping database software (Salesforce) up to date and support institutional knowledge management for all grants and proposals
  • Prepare financial reports and support reporting on grants and other requests from funders including gathering information from international offices as needed
  • Work directly with funder to request and submit award amendments, payment requests, and other funder related needs.
  • Draft and execute contracts and sometimes subgrants with partners and contractors.
  • Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.).
  • Monitor contracts to ensure the timely and accurate submission and progress of deliverables

Project Management (20%)

  • Support monitoring and tracking of project deliverables to ensure that they are submitted within the period of performance.
  • Support project managers in ensuring compliance with all grants and contracts, particularly detailed government grant requirements.
  • Liaise with Operations staff, workstream staff and stakeholders in other program/centers to problem solve and generate solutions to systemic issues and effective ways to complete tasks as needed.

What you will need:

  • Education: You have a completed Bachelors degree in the Business Administration, Financial Management, or other related discipline
  • Experience: You have 1+ years full-time relevant work experience in non-profit management or financial management
  • Experience in program operations, grant compliance, financial management, and budgeting.
  • Experience working with financial management systems
  • Experience with changing priorities and managing multiple projects with varying deadlines.
  • Worked in a role that required grant compliance and monitoring subgrantees and contractors.
  • Languages: You have proficiency in verbal and written English.
  • Requirements: Existing US work authorization is required where this position is based. WRI is unable to authorize visa work authorization.

Potential Salary:

Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.

How to Apply:

Please submit a resume with cover letter by the date of November 18, 2022. You must apply through the WRI Careers portal to be considered.

What we offer:

  • A competitive salary
  • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
  • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
  • A workplace that strives to put diversity and inclusion at the heart of our work.
  • The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
  • Long-term commitment to hybrid working model with flexible working hours.
  • Generous leave days that increase with tenure.

About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.

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