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Youth Programs Manager

Job Description

Youth Programs Manager

Full Job Description

Come Work for a Wonderful Non-Profit Company in Central Pennsylvania!

We are looking for an experienced full-time Youth Programs Manager to support the operation of the Central Pennsylvania Food Bank (CPFB) in coordinating and overseeing specific distribution programs including Children and Adult Care Food Program (CACFP), BackPack, School Pantry, and Summer Feeding sponsored by the Central Pennsylvania Food Bank (CPFB). The position will be responsible for coordination and collaboration with school districts to expand school feeding programs.

Our Commitment to Equity, Diversity, Inclusion, and Belonging:

Hunger disproportionately harms neighbors and communities that have been systemically marginalized. As we work toward a future where no one in central Pennsylvania lives with hunger, we must also work against racism and other systemic obstacles that prevent people from thriving. We will listen to and learn from members of historically under-represented groups. We will value their lived expertise and experiences as we shape our charitable food network to equitably meet the needs of our neighbors. We will ensure that our diverse community is reflected in our board of directors, management, staff, volunteers, partner organizations, and donors in a manner that upholds equity, inclusion, and belonging.


  • Medical, Dental & Vision Insurance
  • Health Savings Account/ Flexible Spending Account
  • Company Paid Life Insurance
  • Company Paid Short-term Disability & Long-term Disability
  • 401k
  • Paid Time Off
  • 13 Paid Holidays
  • Employee Assistance Program

Job Accountabilities:

· Develop a comprehensive understanding of the national CACFP, BackPack, School Pantry, and Summer Feeding programs’ goals and objectives.

· Develop and implement new CACFP, BackPack, School Pantry, and Summer Feeding programs throughout the service area.

· Promote public awareness of the programs by participating as necessary in public speaking opportunities, development of brochures and informational materials, interaction with local media, as required, etc.

· Assess school feeding programs across the CPFB service area, and develop plans to further expand them, working closely with school district staff.

· Develop CACFP-compliant cycle menu plans with Youth Programs Associate making adjustments as necessary or appropriate.

· Provide guidance to program site coordinators in development and sustainability of special programs.

· Serve as a liaison between CPFB operations and Youth Program sites, provide guidance regarding inventory/ordering, and coordinate delivery of inventory and other supplies as necessary.

· Collect and report data from each Youth Program including enrollment and the total number of meals served per program month, and provide monthly Youth Programs reports to the Director of Agency Services and Outreach.

· Assure compliance with Pennyslvania Department of Education Child and Adult Care Food Program (CACFP) and Summer Feeding Program (SFP) if program site is a participant in the reimbursement program. Oversee Youth Programs Associate’s training plan, including United States Department of Agriculture (USDA) meal requirements, training of site staff, and site visits no less than three times per program term.

· Coordinate provision of nutrition education activities for program sites, where available, with Penn State Cooperative Extension Expanded Food and Nutrition Education Program (EFNEP).

· Develop outcome measurement reporting system to gauge Youth Programs’ programming strengths and/or opportunities as well as to monitor school-based meal programs.

· Provide distribution reports as required.

· Complete the CACFP application packet by August 31st of each year.

· Complete the Summer Food Service Program (SFSP) application packet by May 15th of each year.

· Review statistics monthly to ensure agencies are submitting information correctly.

· Monitor balances and payments from BackPack and School Pantry agencies each month.

· Review civil rights training each year and all Youth Programs staff completion.

· Review annual agreements with vendors for CACFP and SFSP.

· Distribute the foster grant to qualifying agencies for their BackPack program throughout the summer.

· Responsible for interviewing, hiring, and training summer monitors.

· Responsible for website inquiries (ARINFO) related to Youth Programs in a timely fashion.

· Send estimates to Finance for CACFP and SFSP expenditures and revenue by the 5th of the following month.

· Enter CACFP and SFSP statistics for each Kids Café Site and summer feeding site monthly.

· Compile and submit the monthly claim to the Pennsylvania Department of Education for reimbursement for both CACFP and SFSP programs.

· Perform other duties and responsibilities as directed.

Other Duties:

· In instances of a federal, state or locally declared emergency, CPFB is typically considered an essential service and emergency responder; all employees may be called in to perform regular or emergent duties.

· This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Education and Experience:

Education: Bachelor’s degree required with strong working experience in Human Services or Business Management.


· Five (5) to seven (7) years of managerial experience preferred.

· Previous work experience in a non-profit business environment preferred.

· Additional years of experience combined with an Associate’s degree would be considered in lieu of having a Bachelor’s degree.

Knowledge, Skills, and Abilities:

· Passionate about working for an organization that values and promotes equity, diversity, inclusion and belonging (EDIB). Willing to embrace the food bank’s EDIB journey.

· Passion for the CPFB’s mission and core values.

· Ability to understand and work with the diverse dynamics of a non-profit as well as multi-cultural populations.

· Spanish speaking preferred.

· Ability to work independently and collaboratively with program partners.

· Possess project management skills.

· Possess an understanding of Child and Adult Care Food Program Federal Regulations and Summer Feeding Program Regulations.

· Ability to work as part of a high-performance team and be a strong team player.

· Passion for customer service excellence (internal and external), professional etiquette, personal boundaries, and the ability to maintain confidentiality. Must be friendly, outgoing, positive attitude, and comfortable speaking to people.

· Must have a professional demeanor with the ability to work cooperatively across all levels of the organization.

· Must be detail oriented with the ability to work independently, plan, prioritize, take initiative, resolve problems, meet deadlines, and multi-task.

· Must be reliable with high integrity and a strong work ethic.

· Must possess strong critical thinking skills and recognize opportunities for improvement in the completion of tasks and projects.

· Exhibit strong interpersonal, problem-solving, team-building, program management, and administrative skills.

· Must be positive, cooperative, honest, and dependable.

· Exhibit strong verbal, written, analytical, presentation, planning, time management, and organizational skills. Ability to write, edit and proofread correspondence and presentation materials for accuracy and style.

· Possess effective negotiation and problem-solving skills.

· Knowledge of the organization’s computer software and systems, including Microsoft Office Suite, department-specific software systems, telecommunications, and internet applications.

· Ability to attend departmental and all-staff meetings as directed, staying informed of ongoing changes in department and overall organization.

Supervisory Responsibilities:

· May directly supervise 4-5 employees.

· Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

· Responsibilities include interviewing, training, planning, assigning, and directing work, addressing complaints, and resolving problems.

Physical Requirements or Licenses:

· This position will allow for limited remote work access at the discretion of the Director of Agency Services and Outreach.

· A valid driver’s license with history of a good driving record.

· Ability to successfully complete a Pennsylvania State Police Clearance, a Pennsylvania Child Abuse History Clearance obtained through the Pennsylvania Department of Human Services, and a Federal Bureau of Investigation Criminal History Record Information obtained by submitting a full set of fingerprints to the Pennsylvania State Police or its authorized agent for submission to the Federal Bureau of Investigation.

· Ability to travel that may include consecutive overnight stays, and traveling by car, bus, and airplane.

· Regularly required to stand and walk.

· Frequently required to use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.

· Occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl.

· Must regularly lift and/or move up to 50 pounds.

· May be exposed to working outside in inclement weather, wet and/or humid conditions and extreme cold, working closely with others, working alone, and working protracted or irregular hours.

· May occasionally be exposed to moving mechanical parts and high, precarious places.

· The noise level is usually moderate.

· Conditions may include working closely with others, working alone, and working protracted or irregular hours.

The selected applicant will join a collaborative, values-driven, dynamic team that derives joy from the work and is passionate about resourcing the work to end hunger and its root causes.

The Food Bank’s work culture is progressive, forward thinking, and equity minded. Staff have the opportunity to fully develop their potential in a variety of ways. As organizational leaders, in shaping programs and advocacy efforts and in working towards a future where no one should be hungry.

Applicants can apply here or submit a cover letter, resume and salary requirements by February 24, 2023 to Central Pennsylvania Food Bank, Department of Human Resources, 3908 Corey Road, Harrisburg, PA 17109.

We are a proud to be an equal opportunity employer and seek to bring our values of equity, diversity and inclusion to our hiring process. Beyond our commitment to non-discrimination, we encourage applications from applicants who can contribute to the diversity of our organization and who have lived experience of inequity.

Job Type: Full-time

Pay: $59,000.00 - $68,000.00 per year


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Harrisburg, PA 17109: Reliably commute or planning to relocate before starting work (Required)


  • Driver's License (Preferred)

Work Location: One location

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