Job Description

Administrative Assistant, Programs & Workplace Initiatives

Director, Interactive Screening Program

Position Summary:

The American Foundation for Suicide Prevention (AFSP) seeks an Administrative Assistant to support and coordinate administrative activities related to the Programs & Workplace Initiatives Department, including the Interactive Screening Program (ISP).

The ideal candidate will be extremely detail-oriented, highly organized, methodical, efficient, and able to prioritize competing tasks. The ideal candidate will take initiative and anticipate needs, as well as display professionalism, critical-thinking and willingness to learn. This position is part of a dynamic dedicated staff team who are driven by the desire to support people in need.

This position is mostly remote with occasional in-person meetings at AFSP’s NYC Office. If located in New York City area, in-person meetings will occur 1-2 times a month at times mutually agreed upon. If not located in New York City, in-person meetings will occur quarterly at times mutually agreed upon.

Responsibilities:

• Coordinate and provide administrative support for multiple aspects of the Interactive Screening Program, including: processing online inquiries and interest forms; collecting and tracking information for current client base; creating administrative and financial transaction reports based on collected data
• Oversee maintenance of client management system, including contracting and invoicing documentation and client requests from initial interest, onboarding and ongoing support
• Support and coordinate work flow for the ISP team including meeting scheduling and taking meeting minutes, and helping to manage project timelines and deadline compliance
• Support regular updates to content for communications, departmental web pages, and documents as needed based on input from department leadership
• Other duties as assigned

Education, Skills and Requirements:

• Bachelor’s degree in relevant social or behavioral science preferred
• 1?3 years’ experience – includes work experience and/or relevant internships
• Strong computer and technical skills, including full MS Office Programs Suite
• Highly organized with attention to detail and excellent follow?through on tasks
• Familiarity with web?based survey or data platforms and client relationship management software
• Outstanding interpersonal skills and ability to communicate effectively by phone and e?mail
• Comfortable working with spreadsheets and managing large amounts of data/information
• Highly motivated individual with ability to work in fast and dynamic work environment
• Comfortable in managing and tracking multiple projects and goals
• Demonstrated writing ability

Salary and Benefits:

• 45,000-50K dependent upon experience
• 22 PTO (vacation, sick, wellness and personal days) your first year of employment (5 additional days 2nd year)
• Medical Expenses Reimbursement Plan
• 10% employer retirement contribution after 2 years of employment
• Flexible Summer Fridays

Application Instructions:

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