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Research Administrator II

Job Description

Research Administrator II

Full Job Description

At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

Job Summary
The Program in Cellular and Molecular Medicine (PCMM) at Boston Children’s Hospital is seeking an experienced Research Administrator to join our administrative team facilitating the pre and post-award grant activities of our Principal Investigators (PIs) and lab members for our program. PCMM is one of seven interdisciplinary programs at BCH, comprised of 15 labs focused on increasing the understanding of the influence of immune defense and inflammation on medical discovery, healthcare, and disease management.

The Research Administrator II performs pre and/or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds


  • Performs pre-award and post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approve purchase requisitions.
  • Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines.
  • Use institutional resources to maintain department records of grant awards and agreements.
  • May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
  • Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot and resolve matters.
  • Works with investigators to develop annual research/clinical trial budget; reconciles monthly expenses to budget; forecasts over/under expenditures and provides monthly status reports to the Principal Investigators.
  • Performs other financial analysis as needed.
  • Ensures timely renewal of grants and subcontracts and/or orderly closeout of completed sponsored activities, including the generation and submission of annual progress reports.
  • Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.


  • Bachelor’s degree and 1 year of research administration experience OR 2 years of research administrative related experience.
  • Demonstrated understanding of federal cost allocation principles in order to ensure the proper stewardship of sponsored funds.
  • Strong verbal and written communication skills in order to effectively resolve issues and mediate fair solutions.
  • Advanced proficiency with Microsoft Office and database applications.
  • Ability to independently seek out answers from the appropriate federal compliance and regulatory resource(s), grant publication, and/or the hospital technical expert(s).

BCH offers competitive compensation and unmatched benefits

Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.

Boston Children’s Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).

Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.


Standard Hours per Week

Job Category

Regular, Temporary, Per Diem

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