Program Officer, Arts
Job Description
Full Job Description
Program Officer, Arts
Full-Time; Exempt
Starting salary range: $87,045 - $90,000 / annually
This is an in-office position, requires on-site work (5) days per week.
Only applicants who reside in the Los Angeles Region will be considered.
***CCF IS A MANDATORY COVID-19 VACCINATION EMPLOYER***
California Community Foundation's Organizational Mission and Position Background: is to lead positive systemic change that strengthens Los Angeles communities. We envision a future where all Angelenos have the opportunity to contribute to the productivity, health and well-being of our region. And we believe that our common fate will be determined by how successfully we improve the quality of life for all our residents. We are driven to find long-term, systemic solutions addressing the root causes of the most pressing issues facing Los Angeles County. The impact we help create is of, by and for Los Angeles, because the community is our foundation.
CCF has had a long history in the art grantmaking space operating the Fellowship for Visual Artists since 1988 and most recently contributing to the LA Arts Recovery Fund, one of the largest-ever pooled private investments for arts in Los Angeles County designed to sustain community organizations, promote cultural and economic recovery, restore community health and well-being, and reaffirm the centrality of the arts in Los Angeles.
Most recently, Mackenzie Scott gifted $20 million to establish a Los Angeles (LA) Arts Endowment Fund at CCF to strengthen the region’s arts ecosystem. The Endowment, scheduled to launch in FY 2023-2024, will support small to mid-sized arts organizations that play vital roles in their communities. The establishment of this portfolio will allow CCF to address long-term systemic solutions for arts organizations in Los Angeles for years to come.
CCF seeks to build a strong and diverse community. We strive to be an employer of choice – offering a competitive compensation package, development opportunities and a rewarding environment. CCF believes in equal opportunity for all, regardless of race, ethnicity, religion, gender, sexual orientation, gender identity or expression, age, or other protected status. We consider qualified applicants in a manner consistent with federal, state, and local laws.
Position Summary : The Program Officer, Arts position is responsible for stewarding arts annual discretionary grantmaking. The Program Officer, Arts position enables CCF to invest its resources in an accessible, fair, and thoughtful manner. The position requires leadership skills and significant understanding of the broader arts ecosystem in the Los Angeles metropolitan area. The Program Officer will have particular strengths in strategy development, program design and management; nonprofit capacity building; donor relations; and grants management. Work experience in or related to the arts in Los Angeles is essential.
Major Responsibilities:
This position will report to the Senior Vice President, Strategic Community and Programmatic Initiatives, and will have the following responsibilities:
Strategy Development, Program Design and Management:
Designs, develops and implements the overall arts portfolio strategy, goals, grantmaking and other activities. Reviews and revises portfolio goals, strategies, outcomes, and indicators periodically, and oversees the evaluation of selected grants and grant clusters. Maintains depth and expertise in the broader Los Angeles Metropolitan area arts ecosystem. Strategizes with the Senior VP, SCPI on strategic direction, ensuring goals are met.
Portfolio Management:
Ensures that CCF’s grants and program-related investments (PRI) funds are invested in grantees and communities to achieve common outcomes and maximum impact. Monitors grants, reviews progress reports and payment requests, and maintains ongoing communications with grantees. Works with grantees to strengthen their organization capacity to adapt to changes in the nonprofit environment, including their ability to report results by using effective outcome measures. Prepares and presents written and oral analyses of grant requests, drafts issues briefs and prepares quarterly and year-end portfolio reports for CCF staff, Board of Directors (“Board”), donors, and/or committee members. Oversees all consultant and vendor contracts and tracks compliance.
Convening and Facilitation:
May periodically convene arts stakeholders to develop and accomplish a shared agenda that moves work towards CCF’s goals. Plans and coordinates meetings with stakeholders and uses opportunities to engage CCF donors, grantees, staff, board, and community. Develops CCF’s brand as a cross-sector convener. As necessary, represents the donor fundholders and stakeholders at community events and meetings with foundation partners, constituencies, and stakeholder groups.
Grants management:
Will review letters of inquiry and full proposals, evaluating merits of proposed scope of work while exercising judgement in the development of funding recommendations. Engages in conversations with prospective grantees to ensure alignment with the Foundation’s funding areas, strategies, and criteria; and analyzes how activities of prospective grantees might best complement the mission and strategic direction of the arts portfolio. Conducts financial due diligence, including analysis of financial statements, tax returns and budgets.
Site Visits
Conducts site visits to existing and potential grantees, integrating empathetic listening and critical thinking skills to further assess organizational needs, capacity, and potential for community impact.
Grant Reporting and Monitoring:
Monitors progress on approved grants, reviews interim and final reports, and stays informed about and follows up as necessary on grants-related issues throughout the duration of the grant period, offering assistance beyond the grant.
Fundraising and Donor Engagement:
Will work with the Senior VP of SCPI and the Donor Development Relations department to establish annual fundraising goals and metrics; identify potential funders that align with CCF existing priorities to leverage resources and maximize impact; and provide subject matter expertise in the development and execution of donor engagement opportunities.
Communications:
Prepares written materials for internal and external audiences including internal memoranda, reports, proposals, analysis, slide decks. Works closely with the Marketing and Communications department to develop promotional and programmatic materials.
Data Management and Analysis:
Tracks and analyzes grantee reports and makes recommendations to Senior leadership on sector trends. Visualizes data to communicate program outcomes, gaps and impact.
Community engagement:
Represents CCF on art funder tables, collaboratives, and at community functions. Will work directly with grant seekers to provide clarification of CCF priorities, direction regarding application procedures, and feedback on proposals.
Internal Integration of Work:
Coordinates work between departments and with external vendors, as necessary. Identifies and pursues opportunities for internal integration of work across functions and departments to make connections and leverage the strengths and efforts of CCF.
General:
As appropriate, assists other departments and work as a member of interdepartmental teams to ensure the effective and efficient operations of CCF. At all times, demonstrate cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.
Qualifications
To perform this job successfully, an individual must be able to perform each essential job function assigned within stated expectations. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
- Experience: A minimum of 5 years’ experience working in arts, arts education and/or arts serving organization in a program management position or above.
- Education: A Bachelor’s degree. A Master’s degree in a relevant field is preferred.
- Technical Knowledge: Demonstrated program and grants management, monitoring and reporting analytical capabilities, a working understanding of outcome measures and evaluation methodologies aimed at assessing program effectiveness.
- Community Knowledge: Knowledge of the Los Angeles County arts nonprofit community, familiarity with the geography and diverse neighborhoods throughout the region, and experience in working effectively with diverse and broad-based community constituencies.
- Convening and Facilitation Skills: Able to facilitate meetings and group processes for the purposes of fact-finding, decision-making, peer learning and problem solving.
- Communication Skills: Excellent writing and oral communication skills with the ability to write clear, concise analyses and narratives. Ability to prepare and deliver effective presentations, and to comfortably interact with diverse audiences.
- Technology Skills: Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite and a familiarity with database software, is required.
- Project Management Skills: Excellent organizational skills and attention to detail. Ability to lead and manage projects, prioritize work effectively and adjust to multiple demands.
- Teamwork & General Skills: Ability to work well independently. Ability to take initiative and follow tasks through to completion. Ability to work under time-sensitive deadlines with minimal supervision.
Working Conditions:
- CCF is a mandatory COVID-vaccination employer. Proof of COVID-vaccination required. *If an accommodation is desired, additional discussions may be required.
- CCF is an in-office employer. Working Monday - Friday in the office.
- Requires the ability to sit and work at a desk for several hours at a time.
- Requires the ability to travel and attend meetings, presentations, and events outside the office, which may require occasional use of a motor vehicle for transportation to other locations.
- Punctuality and satisfactory attendance are essential functions of the job.
- Due to the nature of external appointments and/or responsibilities requiring travel to locations not easily accessible by public transportation, driving is an essential job responsibility for this position.
- This position is required to be available to speak with clients and/or others while away from the office and/or with clients and/or others located in other time zones outside Foundation business hours.
- Work may require occasional weekends and/or extended workday.
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