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Program Coordinator

MD Anderson Cancer Center

Job Description


Full Job Description

Program Coordinator

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2021-2022 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

The mission of The University of Texas MD Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.


Strategic Planning Administration Support

  • Assists the Chairman and the Lung Cancer Program faculty leaders with the planning and execution of goals, strategic aims and the business activities for the Department of Thoracic/Head & Neck Medical Oncology.

  • Proactively manages master calendars for program initiatives to ensure successful administration of meetings, seminars, working groups and collaborations, functions, conference etc.

  • Proactively designs and manages master calendar for effective and efficient use of time and resources. Is the sole manager for allocating sufficient blocks of time for planning and executing program and department-wide objectives. Responsible for tracking strategic plans across working groups and completion of calendared transaction and projects.

  • Coordinates special projects and provides liaison work within the department and across the institution on behalf of the Lung Cancer Program and the department.

  • Proactively manages outside visitors to the program including speakers, VIPs and other external guests. Handles all arrangements for successful program and department engagements in person and via remote approaches. Resolves day to day problems that impede the success of administration functioning.

  • Assists the Administrative Director to lead the weekly program project review meetings. Identifies program action items as a result of the weekly meetings, tracks ongoing progress to completion of program assignments.

  • Works with faculty, staff and trainees across department and institution to achieve time driven plans of action for program initiatives.

  • Assists Deputy Chair with strategic plans for the department's junior faculty mentorship program. Tracks milestone actions including mentorship quarterly reporting, mentor/mentee pairings, mentorship events etc.

Business Activity Administration Support

  • Ensures the program faculty are briefed and up to date on activities associated with the program's daily agenda. Ensures all program materials and plans are ready to execute for meetings, reports, grant submissions, philanthropy activities, press releases etc. achieving maximum efficiency and effectiveness for the program.

  • Prepares and delivers presentations, reports, letters, memos, graphs and other documents according to the program's established standards. Conveys program standards across department program initiatives to achieve uniformity, and standard objectives for work deliverables.

  • Coordinates meetings with relevant stakeholders. Prepares meeting materials, documents meeting summaries and tracks action items for follow up.

  • Determine agenda and follow-up on agenda items to ensure completeness and maintains database of attendance and participation in meetings

  • Responsible for program leaders travel approvals, documentation of expenditures and reimbursement of expenses according to institution guidelines.

  • Responsible for identifying and complying with institution policies as they relate to funding stewardship, conflict of interest, fiscal solvency etc. Manages faculty budgets and ensures allowable and allocable spending according to institution guidelines.

  • Responsible for assisting with research grant and clinical trial business document development and coordination in association with program scientific researchers, grant managers etc.

  • Manages the membership, meeting schedule, and communication for project related committees, internal and external advisory boards, collaborators and industry partners/institutions.

  • Manages business relationships between THNMO Dept and industry sponsors, external advisory boards, external collaborators and institutions.

  • Key contact for space esthetics in the department. Responsible to develop and execute message boards, scientific displays etc to showcase department's scientific accolades and reputation in the field.

Other duties as assigned.

Education Required - Bachelor's degree in Business Administration or related field. Education preferred: Master's degree. Experience Required - Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information
  • Requisition ID: 159034
  • Employment Status: Full-Time
  • Employee Status: Regular
  • Work Week: Days
  • Minimum Salary: US Dollar (USD) 47,500
  • Midpoint Salary: US Dollar (USD) 59,500
  • Maximum Salary : US Dollar (USD) 71,500
  • FLSA: exempt and not eligible for overtime pay
  • Fund Type: Soft
  • Work Location: Hybrid Onsite/Remote
  • Pivotal Position: No
  • Referral Bonus Available?: No
  • Relocation Assistance Available?: No
  • Science Jobs: Yes

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