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Associate Director, Grants & Contracts
This position reports to the Chief Development Officer and participates as part of the Fund Development & Marketing Team. The Associate Director, Grants & Contracts, assists in identifying and vetting funding sources to support existing and planned program activities and coordinates the development, writing, and submission of grant applications and reports to foundations, public entities, and corporations, and other funding sources. Core responsibilities include preparation of grant applications, grant allocations, administrative work of researching, identifying, responding, and tracking public and private grant opportunities, and other responsibilities as assigned by the CDO.
- Maintain proficient knowledge of Interface’s history and programs.
- Research and evaluate funding opportunities based on funding needed by project/program and in alignment with strategic plan priorities, in collaboration with the CDO, Officers team and program directors.
- Initiate interdepartmental meetings to identify and prioritize proposal needs and designate grant preparation assignments and internal/external due dates.
- Work with Fiscal and Directors to format budgets in accordance with proposal requirements and work in collaboration with CDO, Chief Financial Officer (CFO), Chief Program Officer (CPO) and Directors to collect financial data needed for program budgets, grant applications, and reports.
- Prioritize grant applications (based on deadlines, need, size of grant, program sustainability, and funding timelines and grant funding periods (single year, multi-year, etc.).
- Organize, implement, and maintain an annual plan/calendar for proposals and report deadlines from foundations, corporations, and public funding entities to ensure coordination of funding for privately funded programs, general operating support and new initiatives.
- Work with evaluation team to generate data for grant application and grant reporting.
- Write, edit, and proofread proposals, presentations, and reports to all private and public grant funders.
- Conduct research and generate letters of inquiry to prospective funding entities.
- Stay current in grant standards and proposal guidelines, and have a thorough understanding of the processes for all grant submission vehicles utilized by funders including grants.gov, bonfire, and others.
- Monitor progress of grant requests after submission, including follow-up emails, phone calls or letters to ascertain the status of grants and solicit feedback regarding any declinations to better inform future proposals.
- Maintain up-to-date records of applications including copies of annual reports, application guidelines, proposals, funder reports, program data, success stories, and other pertinent information.
- Implement and maintain database of all grant applications and awards: including grants applied to, status of application, grant deadline.
- Post-award, work with funders to finalize any required legal documents and clarify ongoing reporting and compliance requirements. Notify officers and department directors to coordinate upcoming audits, site visits, and other compliance events.
- Provide monthly updates & reporting on grant applications/status to CDO and board committees, as appropriate.
- Maintain a positive and professional relationship with all stakeholders, demonstrating cultural sensitivity and responsiveness in all engagement activities.
- Demonstrate in grant proposals Interface’s commitment to operating in a strengths-based, culturally responsive, and evidenced directed manner.
- Ensure that signed contracts and award acknowledgements are returned to funders in a timely manner.
- Maintain confidential information.
- Other duties as assigned.
Bachelor’s degree and preferred minimum of two (2) years of direct experience researching and writing foundation, corporate and public funding proposals and reports in a non-profit environment preferred. Candidate must have a proven track record of timely and successful grant preparation, preferably a variety that includes governmental and private funding sources. Must have excellent written and verbal communications skills, proficiency in research, interpreting, analyzing, and formatting and reporting diverse data. Must possess the ability to work collaboratively and independently to achieve stated goals.
The candidate must be highly organized with the ability to implement and maintain systems and follow-up processes, able to work under pressure, use independent judgment and produce a high-quality work product under tight time restraints. Must be knowledgeable about formatting budgets and reporting outcomes including. Must be proficient in Microsoft Office Suite. Successful criminal clearance and background is required, including but not limited to, California Department of Justice (DOJ), Federal Bureau of Investigation (FBI), Department of Motor Vehicles (DMV). Valid California driver’s license and reliable transportation, automobile insurance and maintain an acceptable driving record as required by our insurer.
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