The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

The Program Coordinator (Coordinator) will assist in recruitment, hiring and provide support to PHI employees who work in USAID’s Global Health, geographic and functional bureaus and offices as advisory, analysis, administrative, management support, and workforce development Institutional Support Contractors (ISCs.)

The Coordinator will provide program management support across the PHI team and Project Management Office (PMO) to ensure contract performance for recruitment and performance management of PHI employees under the GHTASC contract. Reporting to the Deputy Project Director, they will provide program management and administrative support to ensure coordination of corporate and project policies, processes and data.

The position will work in a hybrid work environment (virtual and in-person) with the ability to work in Washington DC and VA offices in person, as needed.

Full salary range for this position: $61,372 to $87,882 per year. The typical hiring range for this position is from $61,372 (minimum) to $74,627 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time

Essential Duties & Responsibilities

Performance Management

• Supports Performance Management Advisors (PMA) and ISC supervisors to ensure timely completion of the Annual Work Plan, Individual Development Plan and Annual Evaluation.
• Provides guidance to ISC employees and supervisors on performance management processes including submission of Annual Work Plan, Individual Development Plan and Annual Evaluation.
• Processes personnel actions for PHI ISC employees including hiring, salary adjustments, position reclassifications and terminations with high level of accuracy.
• Maintains accurate employee data and tracks trends in employee performance, individual learning and retention and contributes to reporting to USAID and the Prime Contractor, Credence.
• Contributes to development and implementation of project onboarding, performance management and offboarding policies and procedures.
• Provides guidance to ISC employees and supervisors on PHI Personnel policies and procedures including time keeping, leave requests, and duty of care travel requirements.
• Develops and contributes to materials to support performance management activities and individual learning opportunities (e.g., job aids, newsletters, website content).
• Supports programs designed to foster employee engagement efforts via team building, survey analysis, communications, recognition, wellbeing, and related events.

Recruitment

• Supports GHTASC/PHI’s recruitment efforts with the preparation and posting of position descriptions to ICIMS and other websites.
• Conducts and tracks reference checks using Skills Survey.
• Contributes to GHTASC/PHI outreach activities through participation and support at career fairs and recruitment events.
• Provides training to ISC supervisors and employees engaged in the recruitment process to ensure adherence to project DEIA best practices, EEO Compliance and corporate policies.
• Anonymizes resumes and other documents for consideration by hiring managers.

Project Operations

• Supports the Deputy Director and serves as liaison between GHTASC Operations team and relevant PHI teams to ensure coordination of Security, Travel and Finance support to PHI employees.
• Contributes to development and interpretation of PHI policies and guidance specific to GHTASC ISC employees.
• Provides logistical and administrative support for meetings or other activities with PHI ISCs.

Performs other related duties as assigned.

Minimum Qualifications

• Minimum 3 years of relevant experience required with responsibilities in employee performance management, coaching, DEI, employee engagement, and/or learning and development.
• Bachelor’s degree required, or substitute with four additional years of related experience.

Other Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• ATD or SHRM credentials preferred.
• Certification in administering leadership or other behavioral assessments strongly desired.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.