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Accounting and Asset Manager

Edward Charles Foundation

Job Description


Full Job Description

Small family office with a primary focus on the commercial real estate industry throughout the United States and Mexico. The main principal has over twenty-seven (27) years of experience in Real Estate development and investments, including, site analysis, feasibility studies, acquisitions, financing, creative design, planning, entitlement, development, renovation, value-add, construction, construction management, resort development & hospitality operations, marketing, property & asset management.

Job Description: Accounting and Asset Manager

Accounting and Asset Manager focusing on Asset & Property Management will be the lead operator, organizer, and administrator to the main principal of the company. The company has a diverse portfolio of office, industrial, retail, luxury residential & resort properties. This position will oversee the operations of all properties directly or through our various trusted 3rd party management companies. The company also does early stage private capital investments in various emerging and creative industries. Accounting and Asset Manager will be an independent contributor with collaborative support from Main Principal, small family office and its established network of vendors/service providers.

  • Full-time small family office: Monday-Friday
  • Job location: Santa Barbara (Hybrid position)
  • Salary & Benefits: Negotiable DOE
  • Required Experience: Accounting & Real Estate industry knowledge

Accounting and Asset Manager:

  • Knowledgeable in cash and accrual accounting principles for Asset and Property management.
  • Maintain a vast knowledge on how budgeting effects the overall value of the property and leasing efforts.
  • Prepare yearly budgets for properties including Retail, Industrial, and Residential.
  • Reconcile banking accounts monthly, quarterly, and annually
  • Manage all banking functions, both digital and analogue
  • Report updated financials, Profit/Loss statements, and Balance sheets monthly, quarterly and annually
  • Prepare Invoices, Purchase Orders, Expense Reports, Budgets: Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and reconciliation of statements. Monitor department budgets, costs. Monitor adherence to expense report policy. Credit card administration. Maintain subscriptions, memberships. Process check & wire transfer requests. Prepare and distribute invoices, request payment.
  • Independently conduct CAM Reconciliations
  • Coordinate tax returns with CPA & participate in tax planning efforts
  • Ability to calculate figures such as percentages, discounts, commissions, and other financial analysis
  • Monitor and payment of filings with different states of corporate registrations

Operations / Asset & Property Management

  • Ability to comprehend property documents, financial reports and legal documents
  • Accurately understand tenant leases, amendments, notices, etc
  • Scheduling maintenance and servicing properties based on asset type and locations
  • Interface with tenants & vendors with the ability to problem solve situations that arise
  • Ability to review Financial Reports including AR, AP, Balance Sheet, General Ledger, Income Statement, Credit Reports
  • Ensure accurate review and reconciliation of collected rents and recovery charges, as well as expenses paid
  • Prepare required tenant & vendor notices and coordinate legal services when necessary
  • Thoroughly understand construction timelines, space plans, minor tenant improvement plans and CapEx plans
  • Promptly identify and address environmental, health and life safety issues
  • Manage Insurance requirements & confirm all tenant and vendor insurance certificates
  • Model behaviors that are consistent with the Company’s values
  • Regular attendance and timeliness
  • Perform other duties as assigned or otherwise identified


  • Assist the Main Principal in all administrative functions
  • Written & Oral Correspondence: Compose, proof-read, edit & format written correspondence, agendas, and documents for signature.
  • Gatekeeper, identify critical issues, phone screening, meeting and calendar management
  • Identify, Track Questions, Action Items & Issues: Identify business issues or questions for resolution on open matters. Follow up to ensure open issue is resolved.
  • Documentation, Records Management & Filing: Prepare and/or assist in preparing documents, reports, presentations, meeting materials, documents for signature.
  • Maintain a records management system, including efficient filing system, document storage (physical & digital)
  • Office management, HR, Safety, Compliance Training, Building & Asset Related Tasks: Handle HR related administrative tasks


  • Bachelor’s degree (BA/BS) from four-year college or university preferred.
  • A minimum of 5 years in Accounting & Real Estate experience
  • Take initiative to accomplish directives with minimal supervision
  • Ability and desire to multitask and prioritize multiple deadlines
  • Excellent communication and listening skills
  • Ability to define problems, collect data, establish facts and draw valid conclusions
  • Must have strong computer skills; proficient in Microsoft Office 365, Acrobat Pro, Dropbox & QuickBooks (Desktop & Cloud based)
  • Strong organizational skills and very detail-oriented
  • Must be professional, courteous, and service-oriented
  • Ability to respond efficiently & effectively to sensitive issues.
  • Reliable, honest, loyal, and resourceful with grateful work ethic
  • Ability to effectively handle stressful and pressure-oriented projects
  • Confidential

Job Types: Full-time, Part-time

Pay: $100,000.00 - $150,000.00 per year


  • Health insurance
  • Paid time off

Physical setting:

  • Office


  • Monday to Friday

Ability to commute/relocate:

  • Santa Barbara, CA: Reliably commute or planning to relocate before starting work (Required)


  • Accounting: 4 years (Required)

Work Location: In person

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