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Administrative Assistant I
Job Description
Administrative Assistant I
Full Job Description
Overview:
Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Administrative Assistant I will work with the Fred Hutch/University of Washington/Seattle Children’s Cancer Consortium team to plan, coordinate, and implement administrative activities that support and bolster the work of Consortium leaders, research programs, shared resources and members.
Responsibilities:
The Administrative Assistant reports directly to the Fred Hutch/University of Washington/Seattle Children’s Cancer Consortium’s Assistant Director of Administration. Within a team environment, the incumbent works both collaboratively and independently in performing responsibilities. Judgment is used daily in interpreting policy, representing the Cancer Consortium, interacting with internal and external constituents, and working with large amounts of data.
- Create and distribute the Consortium’s bimonthly newsletter, including conducting interviews as well as soliciting, writing, and curating content.
- Draft, revise, and compile content for the Cancer Consortium’s website, including coordinating with and obtaining approval from program leaders and other Consortium leadership as necessary.
- Assist with various tasks related to the CCSG renewal, including tracking and organizing essential information for the grant.
- Work with the Research Development office to develop and maintain boilerplate language that can be used by Consortium faculty in grant applications.
- Other duties as assigned.
Qualifications:
MINIMUM REQUIREMENTS:
- Bachelor’s degree or equivalent experience
- Intermediate knowledge of Microsoft Outlook and Excel are essential, as well as strong working knowledge of Microsoft Word, PowerPoint, SharePoint, Teams, and Zoom
- Intermediate knowledge of Mailchimp, Eloqua and/or other marketing automation platform and email marketing tools
- Ability to manage time-sensitive projects and confidential information
- Excellent verbal and written communication skills and high degree of professionalism
- Positive attitude, strong representative of the Consortium and Fred Hutch leadership teams, capacity to learn quickly and work well under pressure
PREFERRED QUALIFICATIONS:
- Customer service experience
- Comfortable proactively taking initiative; strong accountability and follow-through skills
- Basic information technology expertise (hardware and software)
- Previous experience in non-profit, research, or academic settings
Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.
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